Separating from Rollins

Effective January 1, 2018, your medical, dental and vision coverage terminate the last day of the month in which you separate from Rollins. You may continue your coverage under COBRA (The Consolidated Omnibus Budget Reconciliation Act). COBRA coverage, if elected, will become effective the first day of the month following the employment termination date. COBRA is not offered to employees who are terminated due to ‘gross misconduct’ or who are terminated from coverage due to nonpayment of premium. COBRA rates are calculated at 100% of the full cost (employee cost plus employer cost) of the coverage plus an additional 2% administrative fee.

  • You must submit your eligible flexible spending account claims to Discovery Benefits no later than the last day of the run-out period (March 31st) for expenses that were incurred prior to your coverage termination date to qualify for reimbursement.
  • If you are enrolled in the Health Savings Account and have a remaining balance in your account, you may continue to use your remaining HSA funds for qualifying expenses until your funds are exhausted. Your funds do not expire, and you can take the funds with you even if you leave Rollins by rolling over the funds into your new employer’s HSA plan.
  • Your basic and supplemental life and AD&D benefits end on your last day of employment, as do your short- and long-term disability benefits. Please see the applicable continuation options for life insurance below.

Deductions taken for the final coverage period are not prorated, regardless of the number of days worked in that pay period.

COBRA (Consolidated Omnibus Budget Reconciliation Act)

COBRA is a federal law allowing employees and dependents to temporarily continue healthcare coverage in certain instances where otherwise the coverage would end. Dependents are eligible for COBRA coverage only if they were covered on the plan the day before the event occurred. Coverage is identical to the health coverage carried by active employees.

Once you have officially separated from Rollins, you will receive a letter regarding COBRA from Discovery Benefits. You will work with Discovery Benefits to arrange COBRA benefits.

Employees offered COBRA coverage have 60 days to make a COBRA election and 45 days to submit payment to Discovery Benefits after the election is made. Coverage may be continued for up to 18 months.

Impact on Benefits

See below to learn how different benefits are impacted by leaving Rollins. Some plans stop immediately, others have the option to continue on an individual basis and a few may require action. Also, ensure your address is up-to-date to make certain you receive your W-2.

Benefits Description
Address Change If you have a change in address, you must update your new contact information on a Change of Address Form and submit to Payroll. Questions can be addressed to Payroll at (888) 818-2409.
W-2's As long as you are signed up to receive your W-2 form electronically, the form will be accessible via the Online Wage Statement Portal indefinitely following your termination date.  Contact Payroll at (888) 818-2409 with questions or to have your password reset.
Vacation/Final Pay If eligible for vacation, you will be paid for any unused, accrued vacation time, including grandfathered vacation, if applicable. In the event you terminate during the year, a “true-up” of vacation earned versus taken during the year is calculated.  Any excess of vacation earned versus taken will be paid on your final paycheck. If you have taken more vacation than earned through your termination date, you will repay the excess vacation on your final paycheck (provided the paycheck covers it and it is permissible per state law). Contact Payroll at (888) 818-2409 with questions.
Sick Leave Sick and banked sick time are forfeited upon termination of employment.
Identify Theft Protection
Identify Theft ends on your last day of employment. You must call the Benefits Call Center as the first point of contact. You can continue coverage on direct bill basis. An email will be sent from InfoArmor upon termination offering opportunity to go direct bill.
Supplemental Medical Coverages Critical Illness, Hospital Indemnity and Accident Insurance ends on your last day of employment.  You must contact AFLAC for continuation options.
Legal Assistance
(Hyatt Legal)
Legal Assistance protection ends on your last day of employment. You must call Hyatt’s Client Service Center 1-800-821-6400, Monday – Friday, 8:00 a.m. to 7:00 p.m. for assistance.
Auto and Homeowners Insurance
You can continue coverage on a direct bill basis. Call MetLife’s Call Center at 1-800-438-6388 for any policy related questions.
Pet Insurance (Nationwide) Pet insurance ends on your last day of employment. You must call the Benefits Call Center as the first point of contact.
Voya Term Life Within a few days of your employment termination, you will receive a letter from Voya offering you the ability to port or convert your life insurance coverage carried under the Rollins plan to a private policy with Voya. The request to port or convert must be communicated to Voya within 60 days of the termination date.

Portability allows you to convert the group life policy to a personal term life insurance policy; whereas, conversion allows you to convert the policy to a whole life policy. In both cases, you will not be subjected to an evidence of insurability because you are not buying a new policy but simply altering the contract on an existing one.
Retirement Plans: 401(k) and Deferred Compensation For information related to refunds, distributions, loans, rollovers or general account information, direct your questions to Prudential at (877) 778-2100.